Health & Safety/ Office Coordinator

This job will be closed on Thursday February 6, 2025. We thank everyone for their interest, but only select candidates will be contacted for an interview.

Background:

Avia NG Airport Consultants represents the NextGen in airport consulting and brings together a unique team of experienced engineers, technologists and pilots that share a passion for airports and aviation. We take pride in creating and fostering a work environment where each person is treated as an individual and not a number. This passion motivates and drives us to deliver timely, high quality and innovative services to our clients and business partners.

We like to think this has been the reason we've been growing so rapidly, because our employees are just as important as our clients. We treat all with integrity and foster transparency in our work - this is what fuels our success.

We currently are seeking an Office/Health and Safety Coordinator (full-time) with a passion for helping others in any way they can.

What are the perks?

Working with us of course! As awesome as we are, we also make sure you're well compensated and rewarded for your performance with bonuses and profit sharing.

Is that all? Absolutely not, mediocre is not an option for us.

We offer:

• RRSP - Company matching contribution
• Company paid benefits
• Opportunities for growth and development
• Flexible working hours
• 3 weeks' vacation in your first year

Why are we hiring?

We are growing and growing fast! We are adding to our ranks to create a great work life balance for all. As the saying goes, many hands make light work!

What does a typical day look like for a Health an Safety/ Office Coordinator?

Working in our Calgary office, you will be working closely with our engineering team to coordinate office management and provide central support for our Alberta and national Health and Safety program. This can include activities such as providing administrative services to the Calgary and Edmonton engineering team (such as preparation of letters, proposals, documents, reports and spreadsheets), tracking and maintaining corporate health and safety records, maintenance and improvement of our existing COR certified Health and Safety program, Health and Safety/COR audits (training will be provided), orientation and training for new staff, leading monthly national Health and Safety staff meetings as well as monthly national Health and Safety committee meetings, maintaining stock of IT and business/office/safety supplies, coordinating internal communications, assist with travel bookings, and other administrative tasks as required.

Previous certifications in health and safety are an asset, but not required. We will provide training in Health and Safety so you can grow with us.

National Health and Safety Duties:

• Risk Assessment & Safety Audits:
  Conduct regular risk assessments and safety audits to ensure compliance with health and safety regulations.
• Policy Implementation:
  Develop, update, and enforce health and safety policies and procedures.
• Training & Awareness:
  Organize and deliver health and safety training sessions for staff and management.
• Incident Reporting & Investigation:
  Track and investigate any workplace incidents and near misses, providing recommendations for corrective actions.
• Safety Equipment & Supplies:
  Ensure safety equipment (PPE, first aid kits, fire extinguishers, etc.) is properly maintained and available.
• Compliance Monitoring:
  Ensure compliance with local, provincial, and federal health and safety legislation.
• Emergency Procedures:
  Develop and maintain emergency evacuation plans and ensure staff are trained and prepared for emergencies.
• Continual Improvement:
  Lead continual improvement of the program, maintain COR certification and regular auditing of the program and compliance.

Office Administration Duties:

• General Office Support:
  Provide administrative support including answering phones, scheduling meetings, and managing office supplies.
• Document Management:
  Assist in managing files, maintaining office records, ensuring the organization of documents, and archiving of documents both digitally and physically.
• Vendor Liaison:
  Manage relationships with office suppliers and vendors, ensuring timely orders and deliveries of office supplies and equipment.
• Data Entry & Reporting:
  Perform data entry tasks, prepare reports, and maintain databases.
• Communication Coordination:
  Act as a point of contact for staff, visitors, and external parties, ensuring efficient communication across the office.
• Event Coordination:
  Assist in organizing office events, meetings, and training sessions, including bookings, catering, and materials preparation.
• Travel Bookings:
  Assist with travel bookings as required.
• Other duties as required.

What do we need from you?

Our best fit for this role would be an individual who has excellent communication skills and is able to take initiative independently. Success in this position requires an individual with a high degree of integrity and takes satisfaction in finding new opportunities for improvement.

Additional skills and experience we are seeking:

• Two-year college diploma an asset.
• Three years' work experience in a similar position.
• Excellent experience, knowledge and use of Microsoft 365 (Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• A passion for learning and developing Health and Safety skills.
• Valid driver's license

How to apply:

Please apply to *** with a cover letter and resume. Avia NG is committed to providing equal opportunity to candidates of all abilities. Should you require assistance during the recruitment process please email us at the above-noted email address.

Feel free to check us out online at
/aviang.ca/ or follow us on
//company/aviang.ca/