Executive Assistant

Aperçu du poste

Les principales fonctions de l'adjoint administratif consistent à fournir un soutien à l'adjoint de direction au vice-président, Ressources humaines, formation et perfectionnement et communications commerciales, et à aider, au besoin, le Service des ressources humaines.

Responsabilités

• Accomplir les tâches quotidiennes qui lui sont assignées, y compris :
• Répondre aux appels entrants, les filtrer et les transférer.
• Préparer et modifier des documents, notamment la correspondance confidentielle (interne et externe), les rapports, les ébauches, les notes de service et les courriels.
• Gérer la messagerie vocale (dont la dictée et les instructions détaillées).
• Planifier/modifier l'horaire des réunions (avec les participants internes et externes).
• Effectuer des tâches administratives générales, notamment la photocopie, l'impression, le suivi et le classement.
• Accomplir des tâches liées aux systèmes de gestion des Ressources humaines.
• S'occuper de projets spéciaux, au besoin.

Titres, qualités et expérience

• Maîtrise de MS Office et connaissance de base ou intermédiaire de Word, d'Excel et de PowerPoint.
• Minutie et aptitude à résoudre des problèmes.
• Sens aigu de l'organisation et de la planification.

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About the role:

The Executive Assistant's role is to support the Global VP of HR & Learning Development and assist the Human Resources Department as required.

How you will make an impact:

• Report generation and analysis of data related to the business;
• Prepare and modify documents, including confidential correspondence (internal and external), reports, drafts, memos, and emails;
• General clerical duties, including phones, meeting planners, and voice-mail management (including dictations and detailed instructions)
• Support special projects as needed.

We're looking for someone with:

• College Diploma in Administration or related studies.
• Min. 5 years in an Administrative role supporting high-level management
• Proficiency in MS Office with very high-level skills in Word, Excel, and PowerPoint
• Extremely analytical mindset
• Excellent written and verbal communication skills in English and French
• Strong organizational, problem-solving, and planning skills.

Why join us:

Our approach to employee wellness is holistic, which is why alongside competitive salaries, and excellent health and dental benefits, corporate employees have access to the following:

• Wellness amenities such as an onsite gym, fitness studio, and employee lounge
• Group RRSP plan to take care of the future you
• Onsite medical clinic and telemedicine
• Daily shuttle bus from two downtown locations
• Subsidized employee café with delicious meals and snacks

Future Electronics is taking a hybrid approach to work. We value collaboration and working together, which our offices facilitate, combined with working remotely.

Future Electronics is an equal-opportunity employer.