Administrative Assistant

Edison Engineers
CA - canada
January 23, 2025

Who We Are

Edison Engineers is a communication-focused professional engineering and project management firm specializing in the repair and restoration of existing buildings. We're proud of our supportive, hardworking team that knows how to deliver results while still making time for fun! As an employee-owned company, our outstanding reputation is thanks to the dedication and passion of our amazing team members. Learn more about us at edisonengineers.ca.

About the Role

We're looking for an organized, proactive, and detail-oriented Part-Time Office Administrator to join our team. This role is perfect for someone who thrives in a dynamic environment and enjoys balancing in-office and remote work responsibilities. Initially starting as a part-time position, this role offers the opportunity to grow into a full-time position for the right candidate.

The unique aspects of this role include:

Hybrid Schedule: The position begins with part-time hours, requiring daily in-office presence to manage office-related tasks. Once full-time, the role will maintain part-time in-office hours with the flexibility to complete additional hours remotely.
Growth-Oriented: As you become full-time, your responsibilities will expand beyond office administration to include supporting team projects, broader strategic initiatives, and tasks like event planning and calendar management.

Key Responsibilities

During the Part-Time Phase:

Manage in-office activities such as signing for packages, printing, binding, and sending contracts.
Organize and maintain office supplies and resources.
Handle phone calls and general inquiries.
Oversee asset management and ensure the office runs smoothly.
Perform other administrative tasks as required.
Provide support to the Markham team and the Administrative team.

As the Role Expands to Full-Time:

Provide administrative support to project teams, including document preparation, editing, and management.
Assist with project opening processes, such as setting up files and preparing start-up documentation.
Support event planning, calendar management, and team coordination.
Set up SharePoint groups for project and business sites.
Develop and distribute reports, proposals, and correspondence.
Collaborate with internal staff to ensure timely project completion.

Required Skills and Qualifications

College diploma in Administration or equivalent training.
3 to 5 years of relevant experience, preferably in an engineering or architectural firm.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
Strong organizational and time-management skills with the ability to prioritize competing deadlines.
Excellent communication skills and attention to detail.
Proven ability to work independently and as part of a team.
A self-starter with enthusiasm for helping others and solving problems.

Beneficial Skills

Knowledge of SharePoint.
Advanced skills in Microsoft Word, Excel, Outlook, and PowerPoint.

What's in it for You?

A positive, team-oriented atmosphere.
Hybrid work environment with flexibility.
Competitive salary with opportunities for pay increases.
Health Spending Account and Employee Assistance Program.
Performance bonuses.
Career planning to help you advance your role.
RRSP employer contributions.

If you're ready to take the next step in your career with a company that values growth, flexibility, and teamwork, we want to hear from you!

How to Apply

Submit your application via LinkedIn. We look forward to learning more about you!

Edison positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. We will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Read the full job description and apply online on the recuiter's web-site

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