Purchasing Manager

Founded in 2015, Equiton is a recognized leader in private equity investments with 1 billion CAD in Assets Under Management (AUM). Our exponential growth is a direct outcome of our leadership team understanding how the industry works and how to create long-term wealth through real estate investing. We have discovered that finding the right opportunities involves time, experience, and discipline. Our strategy is always forward-looking, anticipating trends and adapting our selection to strengthen our market position, capitalizing on value creation opportunities, and building the most robust portfolio possible for our investors. We attract exceptionally talented people and create an atmosphere that rewards initiative, independent thinking, and integrity.

Our Culture:

At Equiton, our culture is the cornerstone of our success. We prioritize our people, recognizing their contributions by fostering an environment where initiative, integrity, and innovation thrive. With a commitment to employee well-being, continuous learning, and community engagement, we cultivate a dynamic workplace that empowers individuals to realize their full potential while driving our collective growth towards shared aspirations.

About the Position:

Reporting to the Director, Physical Resources, this newly created opportunity for a Purchasing Manager will oversee the entire procurement process, focusing on securing services that deliver the best value. You will develop and implement procurement strategies, manage supplier relationships, optimize supply chain operations, and ensure compliance with company policies. Additionally, you will collaborate with various departments to ensure procurement strategies align with overall organizational objectives.

This is an amazing opportunity for the right individual to begin building a Procurement Department from the ground up.

Key Functions and Responsibilities:

• Establish and carry out a full spectrum of procurement services including PO creation, Reporting, Vendor and Cost Management.
• Manage contracts with suppliers, ensuring the company can achieve cost reduction, quality assurance, and long-term partnerships; leverage volume concessions and development purchasing strategies across Canada.
• Provide training to business users on procurement platforms and logistics team to maintain stock accuracy in procurement system.
• Manage internal procurement system to ensure all costs and approvals are being tracked in accordance with policy.
• Partner with Operations team to effectively manage the supply of goods, ensure cost efficiency and compliance with group procurement standards and policies.
• Cover FF&E, Facilities Management, Marketing, and Repair & Maintenance purchases; procure materials and services that meet quality standards.
• Manage vendors, procurement activities, and cost management.
• Monitor suppliers' performance and recommend suggestions for improvement.
• Work with Operations, Store, and Logistics to review current practices and apply appropriate changes to the ever-changing airport environment.
• Provide support and analysis to Finance leadership to manage the procurement activities in Canada.
• Work on any ad-hoc projects and procurement assignments shared by senior leadership based on business needs.

Specific Duties:

• Maintain/track and review all telephone lines & internet services coming into each building, including:
  • The number
  • Location
  • Purpose
  • Provider
  • Monthly amount
  • Passwords/WEP/Network ID's
  • Contract status
• Tender above to ensure lowest overall cost. Combine lines where possible, e. g. , sharing lines for intercom/fax, multiple intercom's, laundry rooms, etc. Eliminate redundant lines.
• Maintain preventative maintenance contracts for:
  • Elevator
  • Mechanical
  • Water treatment
  • Garage doors
• Ensure PM contracts are being fulfilled by contractors, maintain PMA records centrally, issue information as needed. Tender on a defined schedule. Issue PO's as required.
• Landscaping/Snow Removal:
  • Ensure they are updated prior to the start of each season.
  • Ensure contracts are fully executed by all parties.
  • Ensure updated WSIB and Insurance certificates are on file by each contractor.
  • Issue PO's as required.
• Track due dates for each annual fire inspection.
• Centrally receive reports:
  • Distribute deficiencies to Regional Property Managers for approval.
  • Track correction of all deficiencies.
  • Centrally file all annual certificates and clearances.
  • Centrally receive and track fire orders received.
  • Monitor progress on the correction of fire orders.
  • Prepare P. O. 's for all fire system related costs for review and approval by Regional Property Managers.
• Annual spring cleaning - negotiate, recommend, issue PO's and schedule the following annual items as required:
  • Dryer vent cleaning
  • Window washing
  • Corridor carpet/tile cleaning
  • Parking lot sweeping and relining
  • Catch basin cleaning
• Set up purchasing agreements and maintain central ordering for:
  • Cleaning supplies
  • Cleaning chemicals
  • Specified, in suite finish hardware (FF&E)
  • Specified, common area hardware (FF&E)
• Provide budget input on all above items annually.
• Appliance ordering and follow-up:
  • Set up accounts with new suppliers.
  • Work with existing suppliers and Resident Managers on tracking existing orders.
  • Work with Resident Managers to cover off warranty items.

Required Skills and Abilities:

• Self-motivated, energetic, detail-oriented and able to multi-task.
• Good communication skills and be a people person with the ability to work independently.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Previous experience with Yardi is an asset.
• Fundamental understanding of accounting principles.
• Ability to create and edit reports, providing accurate and detailed information to the department.

Education and Experience:

• University degree or College diploma in a related field.

Our Commitment to Diversity, Equity and Inclusion:

In addition to being dedicated to building a workforce that leverages diverse talent, we are committed to fostering an inclusive and accessible experience where all employees feel valued, respected, and supported. We are an equal opportunity employer that values a culture that reflects and celebrates diversity of thought, background, and experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc. ), please let us know, so that we will work with you to meet your needs. We thank you for applying; however, only those selected to continue will be contacted.

Our Core Values:

Rigorous adherence to a set of moral and ethical standards focused on respect, honesty, and fairness.

Individual responsibility for delivering on our commitm.