Proposal Specialist

hcma
CA - British Columbia - British Columbia
January 26, 2025
Design

Are you a business-minded marketer?

We are searching for a strategic storyteller and proactive self-starter who thrives in a fast-paced and deadline-driven environment.

Our team excels because they know every proposal is an opportunity to connect, to share our perspective, and to make an impact. This role is meant for someone who wants to dive in and own the process, from start to finish.

Never satisfied with the status quo, our new team member will have an insatiable appetite to create winning proposals. They will have an eye for design, be a strong writer and editor, and enjoy laying out and designing complex and compelling proposals.

A trusted colleague, they'll leverage best practices in project management to make sure deadlines are met, communication is clear and constant, and things run smoothly.

Reporting to the Director of Marketing, this role will join a congenial team of marketers, while also working closely with Principals and other firm leaders.

What you will do:

Proposal submission coordination

Manage the entire proposal submission process, from the Go-No-Go Decision, through the creation and delivery of the proposal itself, and on to the interview.
Manage multi-stakeholder teams, including internal partners and external sub-consultants, maintaining a high standard for deliverables and driving accountability.
Engage with project team members to identify and articulate compelling project stories - including architecture projects, inclusive design, graphic design, and more.
Write and edit engaging content that communicates our value proposition and unique differentiators.
Evaluate and edit content, both technical and non-technical, to ensure messaging is consistent, engaging, and appropriate.
Take responsibility for content, design layout, production, and timely delivery of proposal submissions.
Work with stakeholders to gather information and assets on current and past projects to develop project sheets, update team resumes, and maintain a current repository of work.
Incorporate daily best practices for filing content and assets
Work in a highly collaborative environment with a team looking to streamline processes while increasing impact.

Marketing tasks

While proposal writing is the primary function of this role, you will actively support other marketing and business development related activities, including:

Market and competitor research that helps strategically position the firm
Pursuit tracking, ensuring a streamlined and organized approach to the process
Coordination of marketing activities such as award submissions, sponsorships, and sales asset creation

Required skills, knowledge, and abilities:

Technical

Familiarity with Adobe Creative Suite, including InDesign
Strong writing and editing ability
Experience in proposal writing, creative storytelling, or other written and editorial disciplines
Strong design eye: experience with digital arts or graphic design is an asset.

Interpersonal

Exceptional project manager; self-motivated and confident coordinating multiple team members, including senior leaders, and meeting deadlines;
Strong listening and communication skills, with an ability to convey ideas clearly;
Team player and highly adaptable, demonstrates initiative and positive attitude, ability to thrive in a fast-paced team environment.
Able to work independently; seeks input and asks for help from team members when needed
Collaborate seamlessly with diverse personalities and adapt to various workstyles within a team environment, while keeping the team accountable for deliverables

Professional

Possess strong organizational, planning and time management skills, demonstrating meticulous attention to detail, precision and the ability to multi task effectively under tight deadlines
Responsive, assertive, and resourceful
Keen sense of professional judgement
A creative and innovative design thinker
Represents hcma in the best possible light to internal and external clients

Education & Experience:

Diploma or degree in marketing, business, communications, design, publishing, journalism, humanities, or similar
3+ years in a related role with transferable skills
Some experience or knowledge of design, architecture, engineering, or construction industries is an asset

Salary range: $60,000 - $75,000

If this opportunity working out of our Vancouver office excites you and you'd like to learn more, please reach out to us at careers@hcma.ca. We'd love to see your resume, and more importantly, know more about you - what you are passionate about and why hcma might be right for you. Note: a writing sample, or other examples of creative storytelling, may be requested upon interview.

Read the full job description and apply online on the recuiter's web-site

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