Project Coordinator

Langley Division of Family Practice
CA - British Columbia - City of Langley
November 19, 2024
Management

Background

The Langley Division of Family Practice (LDFP) is a non-profit society whose members encompass family physicians, post-grad medical residents, and nurse practitioners in the City of Langley and Langley Township. The Division is governed by a Board of Directors and is managed by the Executive Director (ED). Its members work to improve patient access to local primary care, increase local physicians' influence on healthcare delivery and policy, and provide professional support for physicians.

The Primary Care Network (PCN) is a provincial initiative that is looking to redesign and transform primary care. A PCN is a clinical network of local primary care service providers located in a geographical area, with patient medical homes (PMHs) as the foundation. A PCN is enabled by a partnership between the local division of family practice and health authority, along with local First Nations and Indigenous partners.

The LDFP conducts business on the unceded and traditional shared territories of the Kwantlen, Matsqui, and Katzie First Nations.

Position Overview

This is a full-time Permanent (1.0 FTE) in-person position with the expectation to work occasional evenings. This position reports to the assigned Project Manager and works in collaboration with other project coordinators to support the LDFP Management Team in completing the roles and responsibilities.

Roles and Responsibilities:

Project Support:
- Assist Project Manager(s) with projects and initiatives within the Primary Care Network (PCN) portfolio.
- Develop and implement project work plans and coordinate activities.
- Schedule meetings, prepare action items, and follow up.
- Gather and organize resources.
- Provide regular reporting to Project Manager(s) and stakeholders.
- Support recruitment strategies for Residents and FP/NP's.
- Draft and organize documents.
- Conduct research as needed.
- Perform other duties as required.
Event and Meeting Coordination:
- Organize and facilitate meetings and events, including booking venues and preparing materials.
- Document meeting and event minutes.
- Visit and support Primary Care Clinics within Langley.
Membership and Communication:
- Support member engagement and coordinate presentation sessions.
- Build relationships and act as a liaison with partners.
- Handle sensitive information and submissions.
- Develop resources for members and the public.
Primary Care Network (PCN) Implementation:
- Support the implementation of the Primary Care Network (PCN) and build new program structures.
- Assist with Integration Tables and Steering Committee (SC) meetings, including preparing materials and following up on action items.
- Develop process maps and logic models.
- Support evaluation and quality improvement initiatives.

Qualifications and Competencies:

Minimum 1+ years' experience in a similar position.
Diploma/Degree in Communications, Health Administration, Business Management, Marketing, or Project Management preferred.
Experience in a member-based organization or health administration setting is a bonus.
Experience with budgeting and monitoring project progress.
Managing tasks and time frames.
Familiarity with the processes of Health Match, Fraser Health Primary Care, FPSC, Doctors of BC and/or the College of Physicians and Surgeons is a bonus.
Works well as part of a team but maintains focus and initiative to work independently.
Effective and clear communication skills (written and oral).
Ability to work with given directions from the Project Lead.
Ability to use critical analysis skills to effectively and efficiently solve problems.
Proficient computer skills and ability to learn virtual platforms.
Experience with Microsoft 365, Teams, & Zoom platforms is an asset.
Proficiency in Excel/data management.
Occasional evening availability to attend and participate in Division hosted events/meetings located in the Langley region.
Valid BC Driver's License and access to reliable transportation for practice visits and events.

Compensation and Benefits:

Compensation: $60,000 - 64,000/yr plus benefits as per listed below
Extended Health and Dental employee coverage (after 3-months)
RRSP 3% matching program (after 3-months)
Wellness Program (after 3-months)
Work From Home 1 day per week (after 3-months)
3 weeks' vacation
Ergonomic working environment (Standing desks, ergonomic chair, etc.)
Access to shopping discount service

Job Type: Full-time

Pay: $60,000.00-$64,000.00 per year

Benefits:

Company events
Dental care
Extended health care
On-site parking
RRSP match
Store discount

Schedule:

Monday to Friday

Education:

Bachelor's Degree (preferred)

Experience:

Project management: 1 year (preferred)
Healthcare: 1 year (preferred)

Licence/Certification:

BC Drivers License (required)

Work Location: In person

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Read the full job description and apply online on the recuiter's web-site

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