Administrative Assistant

ADMINISTRATIVE ASSISTANT - Fraser Valley Area Office

January 3, 2024

Job ID:
MU012

REGULAR/FULL-TIME

To be considered for this role, applications MUST be submitted online.

• Join one of BC's Largest Unions:
  
• Be part of the labour movement with great employee benefits and a healthy work/life balance!

BCGEU thanks all applicants for their interest; only those selected for an interview will be contacted. This position is only open to those legally entitled to work in Canada and are residents of the Province of BC.

THE ORGANIZATION

About Us:
The BCGEU is one of the largest and most diverse unions in British Columbia with over 90,000 members in 550 bargaining units in the public and private sector. We trace our beginnings back to the early 1900s when provincial government employees formed an association to address their working conditions. Since then, our union has organized thousands of workers outside the government service. We're continuing to grow.

The BCGEU believes that every worker is entitled to union representation and free collective bargaining without discrimination. Collective bargaining rights are human rights.

We strive to eliminate barriers to members' involvement and inclusion in union activity. All people are entitled to enjoy human rights, political freedom, quality public services, democratic government, and a sustainable environment, in a just society. The BCGEU commits to social justice, equality, workplace safety, decent wages and working conditions. We will pursue social, economic, and political justice as those are the goals upon which the labour movement was founded.

BCGEU offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference. When employees go home at the end of the day, they experience the satisfaction of knowing they've helped provide justice and fairness for British Columbians. And while they're here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees' current positions or to prepare them for advancement within BCGEU.
• Wellness programs including programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

• Please note:
Eligibility for benefits offered is based on employment status
•

ADMINISTRATIVE ASSISTANT - Fraser Valley Area Office (Regular)

Salary:

Grade:
Level 3 - MoveUp Agreement

Wage Rate:
$35. 72 - $38. 51 per hour

Full Time:
Hours of work are 32 per week, four days.

Location:
Fraser Valley Area Office

Position Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Fraser Valley Area Office team. Reporting to the Senior Departmental Clerk and Director the Administrative Assistant will be provide administrative support across a variety of functions, including document processing, meeting coordination, travel arrangements, and maintaining filing systems. The successful candidate will have a high degree of accuracy, strong organizational skills, and the ability to handle multiple priorities in a fast-paced environment.

CANDIDATE PROFILE

The successful candidate will have the following:

Key Responsibilities:

• Document Processing & Drafting:
  Process and draft various documents such as letters, minutes, reports, and bargaining proposals.
• Deadline Management:
  Calculate and track deadlines for grievances, notices to bargain, and appeals to ensure timely action.
• Visitor & Phone Support:
  Respond to incoming phone calls and walk-in visitors, providing necessary assistance and information.
• Executive Support:
  Assist component/local executive with administrative tasks, coordination, and support as needed.
• Vote Coordination:
  Coordinate and prepare materials for strike/ratification votes, ensuring smooth execution.
• Travel & Meeting Coordination:
  Book meeting rooms, travel arrangements, and accommodations for staff and events.
• Mail Management:
  Prioritize and manage incoming mail, ensuring prompt distribution and follow-up.
• File & System Maintenance:
  Maintain organized filing systems and bring-forward systems to track key documents and deadlines.

Education & Experience:

• 2-4 years of administrative experience in a similar role.
• High school graduation, supplemented by administrative training or relevant coursework.
• Proficient in Microsoft Word and Excel (intermediate to advanced skills)

Knowledge, Skills & Abilities:

• Excellent organizational skills with attention to detail and the ability to prioritize tasks effectively.
• Strong attention to detail and organizational skills.
• Ability to work within time limits and manage multiple tasks simultaneously, and work independently and as part of a collaborative team, providing proactive support and anticipating needs.
• Professional phone etiquette and interpersonal communication skills.
• Experience with database management is an asset.

How to Apply:

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application.

If you are passionate about what you do and want to use your expertise to engage in meaningful and challenging work, please apply to join our team today at recruitment@bcgeu. ca.

Submit applications no later than 5:
00pm, Friday, January 10, 2024.

At BCGEU, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, People with Disabilities and Disabled People, people of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact recruitm.