Records Program Team Lead

Position Summary

Seabird Island is committed to fostering organizational excellence and preserving vital information through effective records management. We are dedicated to creating a culturally safe and inclusive environment that respects and values Indigenous knowledge, traditions, and ways of being. We are seeking a Records Team Lead to join our team, working collaboratively to support the Records Management program in ensuring the efficient organization, security, and accessibility of records.

Under the direction of the Records Manager, the Records Team Lead will oversee daily operations of the Records Program, including work planning, task assignments, and supporting staff to achieve program objectives. This role involves assisting in the development and implementation of records systems, updating policies and retention schedules, and ensuring adherence to best practices in information management. The Team Lead will foster collaboration among team members, maintain confidentiality, and promote effective communication with internal and external stakeholders, aligning all actions with Seabird Island's mission and values.

What you'll do

Supervision and Leadership:

• Provide overall supervision to the Records program, including supervision of work planning, scheduling, and assessment of staffing needs, promoting shared team goals and collaboration among members.
• Prepare and assist in the preparation of reports and recommendations for the Manager and stakeholders.
• Make presentations and provide advice/guidance on the Records Program.
• Initiate actions required by the Manager and coordinate and monitor assigned tasks emerging from meetings as directed by the Manager.

Primary Responsibilities

• Help develop Records Management system specifications by using best practices, assessing business needs, and clearly documenting requirements.
• Lead, direct and assign Records Management staff daily work activities.
• Help design information management systems by translating information processes into functional requirements.
• Support and assist others in the use of technology to accomplish tasks that support Records Management program objectives.
• Review, discuss with Manager and update Records Management Policy and Procedures Manual and Records Retention Schedule.
• Maintain strictest confidentiality.

Relationship and Team Building

• Work respectfully, positively, professionally, and collaboratively with team members and all levels of Seabird Island.
• Demonstrate behaviors, actions and attitudes that are consistent with Seabird Island's vision, mission, culture, and values.
• Provide opportunities for the enhancement and development of positive cultural identities of the staff and clients.
• Ensure effective and professional communications with all internal and external service providers, committees, and workgroups.

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values.

What you bring

Qualifications

• Records / Information Management certification, CRM designation or a related certification is required.
• ARMA (Association of Records Managers and Administrators) membership would be a definite asset.
• Minimum five years of records and information management experience, and minimum five years' experience administering Records and Information Management-related projects.
• Extensive experience and knowledge of records and information management principles, practices, and methodologies.
• Must be proactive and well-organized, with the ability to prioritize and meet deadlines.
• Strong initiative and leadership qualities.
• Attention to detail and the ability to complete tasks in a timely manner with minimal supervision, solid problem-solving, and advanced analytical skills.
• Must be able to perform physical tasks such as standing for long periods of time and lifting boxes up to 40lbs.
• Ability to work independently and work well with others as part of a team.

Cultural Competency:

• Deep understanding of Indigenous cultures, traditions, and contemporary issues.
• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.

Preferred

• Indigenous candidates are strongly encouraged to apply.
• Lived experience as a member of a First Nations community.
• Knowledge and understanding of Seabird Island's culture, traditions, teachings, community dynamics.
• Ability to respond quickly and professionally to community or colleague needs and inquiries.
• Excellent writing, editing, and verbal communication skills.

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years.
• Initial and ongoing commitment to the values and guidelines of Sq'éwqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential.
• Must possess a valid class 5 driver's license and have access to safe and reliable transportation, insured for community-based use, to effectively attend events, trainings, workshops, etc. at other locations.

Reports to:
Records Manager

How to Apply

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience, particularly in relation to records management. Please include references that can speak to your experience and skills.

Have a question about this position before you apply? Email careers@seabirdisland.ca.

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected.

Pre-employment screening

Seabird Island is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We actively encourage applications from Indigenous people.

We thank you for your interest. Only those selected for an interview will be contacted.