Executive Assistant

Inkeros
CA - Alberta - Alberta
January 9, 2025

As a Jr. Executive Assistant, your role is all about producing high-quality, accurate work by following clear standards, guidelines, and procedures. This position is perfect for someone who values patience and precision while also being able to manage multiple tasks and responsibilities efficiently.

You'll thrive in a stable, supportive environment where well-defined processes and strong relationships set the tone. If you enjoy staying organized, delivering error-free results, and contributing to dynamic teams, this role offers the chance to grow into a valued expert while making a meaningful impact in the Recruiting, Marketing, and Events departments

This is an on-site position (no remote or hybrid options) based in our Calgary office (downtown)

RESPONSIBILITIES:

Administrative Support

Basic administrative duties including booking flights, hotels and other travel related tasks
Order supplies and maintain expense records across company locations
Prepare, edit, and format documents, presentations, and reports as needed.
Organize and maintain department files, records, and database

Recruiting Support

Work alongside Recruiting Managers to prepare job requisitions, and support with any administrative tasks related to screening and interviewing
Assist with Recruiting related projects to ensure all team members are aligned and on pace
Track and report on recruiting metrics and candidate progress

Marketing + Events Support

Assist in coordinating marketing campaigns and projects, tracking deliverables, and organizing promotional materials for remote events.
Support content creation, proofreading, and distribution for marketing initiatives.
Maintain and update marketing databases and mailing lists.
Provide on-site support during events to ensure seamless execution.
Assist in planning and executing internal and external events, including workshops, team-building activities, and client-facing events.

General Duties

Monitor and replenish office supplies specific to departmental needs.
Act as a liaison between departments and external stakeholders.
Undertake special projects and assignments as directed by the department managers

Qualifications

1-2 years of experience in an administrative or assistant role; experience supporting multiple departments is an asset.
Diploma or degree in Business Administration, Marketing, Communications, or a related field preferred.
Experience in recruiting, marketing, or event coordination is highly desirable.
Knowledge of social media platforms and marketing tools is an asset.

Skills &Competencies

Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficient in Google Suite, Canva; familiarity with project management tools (e.g., Trello, Asana, Jira) is an asset.
Ability to multitask, prioritize, and manage workloads in a fast-paced environment.
High level of professionalism and discretion when handling confidential information.
Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Why Join Us?

Be part of a collaborative and innovative team environment.
Opportunity for growth and development within the organization.
Competitive salary and benefits package
Join a Great Place To Work® Certified organization

To Apply:

Submit your resume and complete a quick 2 question Assessment. Candidates who apply but do not complete the assessment will not be considered for the initial screening. Applications will be reviewed on a rolling basis until the position is filled.

Read the full job description and apply online on the recuiter's web-site

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