Business Coordinator

Lafarge
CA - Alberta - Calgary
November 19, 2024
Management

Lafarge - Calgary (Forest Lawn / Dover / Erin Woods), Alberta

Overview:
This is a great role for someone with initiative and agility; it will be a stepping stone to a career in the construction industry with one of our many business lines. The Business Coordinator provides project and administrative support to the Senior Vice President of Southern Alberta, and the local senior leadership team. This position reports directly to the SVP. Time management, organization, professional agility and problem-solving skills comprise key components of this role.

Responsibilities

Projects:

Work closely with the leadership team in managing projects and conducting research
Manage and coordinate events as required by the SVP
Maintain a keen awareness of departmental and organizational goals and objectives, in order to best support them
Support the Communications department with tactical work on intranet, social media, employee townhalls and leadership meetings
Handle special confidential projects as assigned
Examples of initiatives you may be involved in include; handling negotiations for filming, working on equity, diversity and inclusion initiatives, reviewing community engagement opportunities.

Reporting & Documentation:

Support the SVP in preparing reports, memos, letters, acting as gatekeeper for confidential documentation and communication
Prepare, compose and initiate various documents, often confidential in nature, such as letters, correspondence, memoranda, agendas, reports, minutes, quotations, notices, postings, tables, forms, spreadsheets, presentation material choosing the appropriate means of communication, including the preparation of materials for executive meetings
Compile and prepare analytical reports
Generate and process POs

Administration:

Work closely with the SVP to keep him informed of upcoming commitments and responsibilities, assist the SVP with calendar management
Organize Southern Alberta Executive Committee Meetings including but not limited to: schedule coordination, agenda preparation, and set up/facilitation assistance on the day of the meeting
Take minutes of Executive meetings, and disseminate professional versions post meeting to those in attendance
Acts as an ambassador for visiting executives, processing of expenses and travel coordination
Prepare both domestic and international travel/hotel/car arrangements for SVP and any visitors
Provide a contact point for all persons to contact the SVP, understanding the priority of the contact and acting as an ambassador to all of the SVP's contacts
Maintain an up to date WCAN directory and contact list
Manages corporate event accounts, including allocation, catering and reporting (ie corporate box and stadium tickets).

Relationship with Other Jobs:

Reports directly to the SVP SAB
Interacts directly with General Managers

Qualification Profile:

Education:

Bachelor's Degree in Business Administration, Marketing, Finance, Engineering, or a related field preferred.

Experience and Skill Set:

Strong written and verbal communication skills
Strong interpersonal skills and the ability to build relationships at differing levels within the organization
Proven ability to handle confidential information with discretion
Highly resourceful team-player, with the ability to also be extremely effective independently
Must be flexible, able to balance multiple tasks and changing priorities, with required urgency
Must have the ability to diplomatically negotiate deadlines and deliverables
Exhibit exceptional organizational skills so as to complete assignments and produce accurate work products in a timely manner without follow-up
Take initiative to research and solve problems
Advanced proficiency with MS Word, Excel, and PowerPoint.
Working knowledge of MS Project, Adobe Acrobat, Photoshop/PageMaker, SAP (asset), Fiori (asset)
Balances the need to be a gatekeeper with the need to also be collaborative
Excellent proofreading and editing skills

•

Read the full job description and apply online on the recuiter's web-site

Related Job Postings

Visual Merchandising Specialist - Retail Stores

CROSSMARK Canada Inc

CA - AB - AB - Fort McMurray
November 20, 2024

Company Overview • CROSSMARK Canada Inc. is a leading provider of retail services, dedicated to delivering innovative solutions that drive sales and enhance customer experiences. • • We are seeking a skilled Visual Merchandising Specialist to join our team in Ontario. As a key member of our retail...

Find Jobs Hiring Now Near You!

Get Jobilize Job Search Mobile App Now