Executive Assistant São Paulo, SP

dsm firmenich
BR - são paulo
January 14, 2025

Job Title:
Executive Assistant
City:
São Paulo, SP, BR
Work Model:
Hybrid
Clevel:
C36
As an Executive Assistant, you will provide direct support to the Vice President of Regional Sales for Ingredients Solutions, being responsible for organizing and managing his schedule, planning travel (and related needs), organizing internal events, contracting services, reporting expenses, and other administrative tasks. The position will involve direct contact with the entire management team, assisting with activities related to the VP, as well as receiving visitors in Brazil.
Your key responsibilities:

Assistance of the Vice President of Ingredients, managing agenda and administrative needs, as well as management of local demands for the entire team and leadership group; manage pending issues, define document routing, type and format documents, prepare invitations and summons, spreadsheets.
Corporate travel planner (air/accommodation/transport), scheduling strategic agendas for events, and managing the logistics of international executives/visitors.
Responsible for third-party management, supplier registration, creating purchase orders and good receipt invoices (SRM user).
Key person for cost control, replenishment of office/general supplies/market products.
Preparation of minutes at regional and strategic meetings, gathering information, to-do and pending lists, creating and maintaining an updated database; demand actions, responses, reports; control schedules, deadlines; direct information; monitor processes; reproduce documents.
You Bring:

Degree in Business Administration, Secretary, Languages, or related field.
Fluency in English and Spanish (written and spoken).
Experience in administrative and secretarial activities.
Profile oriented towards continuous development and the acquisition of new knowledge.
Good organizational skills.
How to apply:

Interested in this job? Apply online by submitting your resume through our career portal. Generally, the procedure will be in line with the application process described on the dsm-firmenich careers website. Due to privacy regulations, we can only actively interact with applications through the career portal.
Equal opportunities commitment:

dsm-firmenich is fully dedicated to inclusion because when people feel engaged and empowered, their creativity and innovation drive unprecedented progress. We aim to build a workplace where opportunity really is equal, so everyone can thrive. We do not discriminate:
there's a place for everyone with us.
About dsm-firmenich:

As innovators in nutrition, health, and beauty, dsm-firmenich reinvents, manufactures, and combines vital nutrients, flavors, and fragrances for the world's growing population to thrive. With our comprehensive range of solutions, we work to create what is essential for life, desirable for consumers, and more sustainable for the planet. dsm-firmenich is a Swiss-Dutch company, listed on the Euronext Amsterdam, with operations in almost 60 countries and revenues of more than €12 billion. With a diverse, worldwide team of nearly 30,000 employees, we bring progress to life every day, everywhere, for billions of people.
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Read the full job description and apply online on the recuiter's web-site

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