GBS Site Assistant

Syensqo is all about chemistry. We're not just referring to chemical reactions here, but also to the magic that occurs when the brightest minds get to work together. This is where our true strength lies. In you. In your future colleagues and in all your differences. And of course, in your ideas to improve lives while preserving our planet's beauty for the generations to come.

Syensqo Job Grade: S12
Job Overview and Responsibilities
We are looking for someone to provide on-site assistance in terms of meeting organisation and administrative support.
You will have to perform various duties while receiving a minimum of detailed supervision and guidance. You will maintain a close and highly responsive relationship to the day-to-day work activities of your site.
Key Responsibilities:

Provide administrative support to ensure efficient operation of your scope.
Ensure on-boarding of newcomers and welcoming of visitors.
Answer phone calls, schedule meetings and support visitors exhibiting polite and professional communication via phone, e-mail, and mail.
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
Coordinate and organize arrangements for on-site meetings, special ceremonies, conferences, and/or lunches including hotel reservations, scheduling of facilities, menu selections, and preparations of agendas; programs.
Maintain good rapport with all leaders on-site and staff.
Perform other duties as assigned.
Support external and internal events and visits.
Manage meeting room schedules.
Organize catering.
Ensure hotel/taxi arrangements and all IT support.
Coordinate team building events for groups.
Organize dinners.
Print boarding passes and documents as needed.
Create purchase orders and submit expenses.
Organize celebrations (Christmas baskets, HSE Week, End-Year Celebrations, Citizen Day, GBS events, Anniversaries).
Support the Site Manager and Site Coordinator (if applicable) in Townhalls, meeting schedules, and to the HR Manager.
Prepare onsite onboardings, including lunch, rooms, and goodies.
Support in executive schedules, including appointments, meetings, and travel arrangements.
Assist in the preparation, review, and editing of reports, presentations, and other documents. Ensure all materials are accurate and professionally presented.
Handle sensitive information with the utmost confidentiality and discretion.
Prepare organizational announcements and communications.
Oversee office supplies and equipment, ensuring the executive office is well-maintained and functional.

Education and Experience
Bachelor's degree in Business Administration, Communications, or a related field preferred.
Minimum of 1 year of experience as an Admin Assistant or in a similar role.
Must-have skills
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Ability to work independently and as part of a team.
High level of professionalism and discretion.
Strong problem-solving skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Must-have language skills
Fluent in English (both written & spoken).

About us

Syensqo is a science company developing groundbreaking solutions that enhance the way we live, work, travel and play. Inspired by the scientific councils which Ernest Solvay initiated in 1911, we bring great minds together to push the limits of science and innovation for the benefit of our customers, with a diverse, global team of more than 13,000 associates. Our solutions contribute to safer, cleaner, and more sustainable products found in homes, food and consumer goods, planes, cars, batteries, smart devices and health care applications. Our innovation power enables us to deliver on the ambition of a circular economy and explore breakthrough technologies that advance humanity.
At Syensqo, we seek to promote unity and not uniformity. We value the diversity that individuals bring and we invite you to consider a future with us, regardless of background, age, gender, national origin, ethnicity, religion, sexual orientation, ability or identity. We encourage individuals who may require any assistance or accommodations to let us know to ensure a seamless application experience. We are here to support you throughout the application journey and want to ensure all candidates are treated equally. If you are unsure whether you meet all the criteria or qualifications listed in the job description, we still encourage you to apply.
• LI-Hybrid #LI-Onsite
•