Bid Manager / Submissions Manager

Bid Manager / Submissions Manager - (181784)

About Us

At HDR, we specialise in engineering, architecture, environmental and construction services.
While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that.
We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists.

HDR supports an inclusive and diverse work environment and is an equal opportunity employer.
We encourage Aboriginal and Torres Strait Islander Australians and people of culturally diverse backgrounds to apply.

We believe that the way we work can add meaning and value to the world.
That ideas inspire positive change.
That colouring outside the lines can illuminate fresh perspectives.
And that small details yield important realisations.
Above all, we believe that collaboration is the best way forward.

The role

To support HDR's continued commitment to design excellence and innovation, our architecture practice is looking for a passionate Bid Manager / Submissions Manager, for a 9-12-month parental leave cover, with the possibility of extension or permanent contract after the initial period.
Utilising your experience in writing tenders and submissions within the AEC industry, you will support our teams to manage the expression of interest and tender submission process to support the growth of our architectural practice.

As an experienced practitioner, you will manage and oversee the pursuits team in Sydney and Melbourne, collaborating with our bid and graphic design specialists in both locations.

Reporting to the Regional Managing Principal, you will work in a fast-paced and team-oriented environment where innovation is encouraged, and delivery excellence is celebrated.
You will support the execution of marketing and business development pursuits, including managing the pursuit (bid) process, coordinating production, contributing to content and taking responsibility for the delivery of the submissions.

This is a critical role to support the project outcomes of our studio, and we'll count on you to:

• Read new tender documentation and fully understand the requirements for the submissions process, including assigning new pursuits to pursuit specialists whilst staying involved to oversee their coordinating internal strategy meetings, follow up meetings, staff and sub-consultant input to meet deadlines.
  
• Contribute to proposal strategy, assist and oversee pursuit specialists as they develop the work plan and manage the pursuit team and schedule.
  
• Oversee and support pursuit specialists in their management of the entire submission process, coordinating and editing input from a number of stakeholders and ensuring all contributors meet the required timeframes.
  
• Manage the workload of the pursuits team.
  
• Monitor a range of open tender portals, seeking out potential opportunities, summarising and presenting to leadership for their review.
  
• Be involved in market sector and client strategy research.
  
• Work with marketing leadership, market sector leadership, office principals and other leaders.
  
• Quality Control the appearance, editorial content and relevancy of responses for all proposals out of the pursuits team.
  This includes working primarily in InDesign, sourcing photography, CVs, references and other material as appropriate.
  
• Populate response schedules, spreadsheets and project outlines with key data.
  
• Write sections of the submission developed from bullet points and other information provided.
  
• Instigate and manage the go/not go process.
  
• Update CRM database with leads and pursuits as received.
  
• Ensure marketing and pursuit material is up to date, including project sheets and CVs.
  

Required Qualifications

• A minimum of 5 years relevant industry experience.
  
• Demonstrated "self-starter" with a history of completing projects with limited oversight.
  
• Experience in sales and developing effective win strategies.
  
• Excellent written and verbal communication skills.
  
• Proficient in Microsoft Office applications, including Outlook, Word, Excel and PowerPoint.
  
• Proficient in Adobe Creative Cloud applications, including InDesign.
  

What We Believe
HDR is our company.
Together, we build on each other's life experiences and perspectives to make great things possible every day.
This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.
Each group has an executive sponsor and is open to all employees.

Australia-NSW-Sydney

Full-time

Regular

Business Class:
Marketing and Admin

Oct 14, 2024

At HDR, we are committed to the principles of employment equity.

We are an Affirmative Action and Equal Opportunity Employer.
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Ready to learn more? Let's work together to make great things possible.

We design solutions to the world's greatest challenges.
We're always looking for great talent to join our global teams.