Sales Administration Assistant

Lucy Electric
AU - brisbane
January 29, 2025

Job Advert

Internal Job Title: Sales Administration Assistant - Part Time

Business: Lucy Electric Australasia

Location: Brisbane, Australia

Job Reference No: 3751

Working Hours: Mon - Thu, 09:00am - 2:00pm (negotiable).

Job Purpose

To support the Lucy Electric Australasia regional growth strategy by servicing new and existing Sales Accounts and completing all required business administrative tasks. Plays a key role in supporting managers and team members, enabling them to focus on their primary responsibilities while ensuring day-to-day operations run seamlessly.

Job Context

Administrative duties relating to enquiries, quotations, order processing, and order logistics as well as maintaining proper project and order filling. The role will report directly to the Sales Director - Australasia.

Job Dimensions

Number of Staff Supervised: Nil

Direct Reports: Nil

Payment & Other Authorizations: As per DoA

Key Accountabilities

Including but not limited to:

Primary

Assisting with Travel Arrangements, planning and organizing company events, meetings, and team-building activities.
Coordinating logistics, including booking venues, arranging catering, and managing RSVPs.
Providing general administrative support to managers and team members, including scheduling meetings, preparing documents, and managing correspondence.
Assisting with Expense Reports for Sales Director.
Managing administrative tasks ensuring all orders are processed in a timely manner.
Organizing and maintaining physical and digital files, ensuring they are up-to-date and easily accessible.
Coordinating with vendors and service providers for office maintenance, supplies, and repairs.
Working with a broad internal Lucy Electric team in other departments necessary to coordinate and drive business success.

Secondary

Helping identify and undertake any other duties and responsibilities to improve the efficiency and quality of internal procedures and customer services.
Complying with all company policies and procedures and maintaining confidentiality of information relating to the company's business and staff.

Qualifications, Experience & Skills

Excellent communication skills.
Proficiency in MS Office.
Strong computer literacy.
Excellent reporting and documentation skills.
3+ years within a similar industry or role.

Behavioural Competencies

Mature judgment with a demonstrated ability to prioritize and work with little to no supervision.
Customer-focused with the ability to deal with a variety of people in a professional and courteous manner in diversified situations.
Ability to multi-task.
A team player with enthusiasm, keen to learn and develop skills.
Well organized with good time management.
Detail-oriented.
A passion for excellence and a proven ability to succeed.

About Us:

Lucy Group Ltd is the parent company of all Lucy Group companies. Since its origins in Oxford, UK, over 200 years ago, the Group has grown and diversified. The Group's businesses help to advance the transition to a carbon-free world with infrastructure that enables renewable energy, electric vehicles, smart city management, and sustainable living. Today we employ in excess of 1,600 people worldwide, with operations in the UK, Saudi Arabia, UAE, India, South Africa, Brazil, Thailand, Malaysia, East Africa, and Australia.

Lucy Electric is an international leader in intelligent secondary power distribution products and solutions, with remote operation and monitoring. Linking energy generation to consumption, the business specializes in high-performance medium- and low-voltage switchgear for utility, industrial, and commercial applications. Key products include Ring Main Units and package substations.

Does this sound interesting? We would love to hear from you. Our application process is quick and easy. Apply today!

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Read the full job description and apply online on the recuiter's web-site

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