Administration and Records Assistant

Administration and Records Assistant

Apply remote type On-site locations Brisbane, QLD time type Full time posted on Posted 5 Days Ago job requisition id REQ402354

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

What this opportunity involves:

As the Administration and Records Assistant, you will play a crucial role in overseeing and enhancing our Business Support Services and Records Management functions. You will be responsible for maintaining safe and compliant facilities, managing records and documents, and providing exceptional support to our clients and internal stakeholders. This role requires a strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.

An Overview of the role:

Maintain accurate records through our client records management system
Coordinate the annual destruction process of physical records
Manage safe custody operations in accordance with company policy
Develop and maintain relationships with key internal and external stakeholders
Deliver records management procedural training and induction sessions
Provide advisory support on records management activities and procedures
Assist with general administrative tasks such as stationary stocking, mail procedures, and invoicing
Support workstation moves and office relocations
Maintain safe and compliant workplaces
Identify opportunities to reduce costs and improve operational standards
Conduct regular floor walks and address repairs and maintenance requests
Undertake manual handling activities as required
Provide backup assistance to the Workplace Coordinator

Sounds like you? This is what we are looking for:

Previous experience in administration is essential; document/records management is advantageous
Passionate about customer service, building relationships and creating efficiencies
Eager to contribute and be part of a high performing team (mediocrity is not acceptable!)
Process driven with the ability to be creative
Extroverted and open minded - must have a vibe
Excellent customer service skills
Strong interpersonal and communication skills
Ability to work independently and prioritize tasks effectively
Proficient in Microsoft Office products

What you can expect from us:

You'll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.

As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability.

Interested candidates, please apply following the link below quoting job reference number THREQ337354.

Location:
On-site - Brisbane, QLD

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

Read the full job description and apply online on the recuiter's web-site

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