Senior Bookkeeper for a Property Rental Business in Australia (Home Based Full Time)
Daily Responsibilities:
• Email Management:
Check and process three email inboxes (personal, manager, and general company) daily, responding to an escalating issue as needed. Document all received emails and actions taken in a daily report.
• Invoice Processing:
Review and process incoming invoices and bills, ensuring correct coding in Xero and uploading supporting documents.
• Financial Record Management:
Maintain and update financial records, ensuring accuracy and compliance.
• Data Entry:
Ensure accurate data entry of financial information into accounting software.
Weekly Responsibilities:
• Bank Reconciliation:
Perform regular bank and credit card reconciliations to align financial records with bank statements.
• Accounts Payable and Receivable:
Manage accounts payable and receivable, including processing invoices and tracking payments.
• Expense Monitoring:
Monitor and categorize business expenses for reporting and tax purposes.
• Payroll and Onboarding:
Conduct payroll through Xero, and assist with onboarding tasks for new employees, including document management.
• Administrative:
Managing folders, filing systems, organising folders/files, invoices, bank statements etc.
• Financial Reconciliation:
Reconcile rental income statements from property managers with internal records.
• Report Generation:
Generate monthly financial reports, including balance sheets and profit & loss statements, for managerial review.
Ad-Hoc Responsibilities:
• Custom Accounting Tasks:
Assist with ad-hoc accounting tasks as needed, such as generating reports and liaising with external accountants or tax professionals.
Miscellaneous Tasks:
• Be open to handling additional tasks as required to support the team.
Skill Set
• Bachelor's degree relevant to the role of Accounting • Minimum of 3+ years of experience as a Virtual Assistant in a similar role • Excellent written and verbal English communication skills • Ability to independently manage day-to-day bookkeeping tasks with minimal oversight • Meticulous and thorough in recording financial transactions, ensuring accuracy in all financial records • Openness to learning and adapting to the evolving needs of the role, while keeping client partners informed and seeking guidance as needed • Capable of working independently and being pro-active while remaining responsive to feedback and direction from supervisors • Experience in Xero, Microsoft Business Suite (importantly Excel) • Knowledge of MYOB (accounting software)
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