Accounts Receivable Officer

Company Description
Sofitel Al Hamra Beach Resort

• Provide an effective system to track Accounts Receivables for the activities of the Credit Management.
  
• Understand thoroughly Sofitel objectives in managing Account Receivables.
  
• Provide a summary of the ageing report required by various ambassadors in the Accounting and Control Department to prepare monthly reports.
  
• Provide Sales & Marketing ambassadors and Department Heads with information necessary for them to manage their customers.
  
• Ensure that all transfers to City Ledger through Income Audit, Accounts Payable and General Ledger agree with the control account.
  
• Ensure the accuracy of all charges and credits posted to the individual accounts.
  
• Ensure the room rate charged to travel agents is in accordance with the contract (if applicable).
  
• Ensure group billings are complete as per contract.
  
• Prepare with proper supporting documents and forward to the Assistant Director of Finance / Credit Manager for review and signature all City Ledger Adjustments that need to be made before they are posted by the Front Office Clerk-Cashier.
  
• Ensure all invoices are dispatched to debtors within 48 hours.
  
• Ensure that returned checks are recorded in the City Ledger, that unapplied credit balances are reconciled, and that minimal variances in payments are cleared at the time of receipt.
  
• Process invoices / folios promptly and render interim and monthly statements and follow-up reminders on a timely basis.
  
• Monitor and maintain support of all advance deposits and balance them to the general ledger at month-end.
  
• Reconcile accounts receivable trial balances with the general ledger control accounts each month and ensure accurate aging.
  
• Transfer all permanent folios to city ledger at the month end.
  
• Prepare trial balance for ambassadors' ledger and report to the Assistant Financial Controller for payroll deduction.
  
• Allocate credits transmitted by payroll journal to appropriate ambassador accounts.
  
• Allocate credits transmitted by the Daily General Cashier Report to appropriate accounts and keep all debtor accounts up-to-date.
  
• Initiate payment of travel agents commission on the basis of verified computer reports.
  
• Ensure all documents related to the section, including the Sales and Office Rental contracts (if applicable), group orders, and amendments, are properly filed for reference.
  
• Maintain an up-to-date systematic 'Open Accounts' file for use by Accounts Receivable.
  
• Have a full working knowledge and capability to supervise, correct, and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
  
• Be entirely flexible and adapt to rotate within the different sub-departments of the Accounting & Finance Department.
  
• Be fully conversant with all services and facilities offered by the hotel.
  
• Assist the Credit Manager to trace and collect any outstanding debt as instructed.
  
• Set up all city ledger accounts and ensure that the discounts set are the same as those granted by the management.
  
• Be fully conversant with the Credit Policy & Procedures.
  
• Liaise with the Credit Manager at all times regarding guest queries, credit card charge backs, open balances, and general credit terms under the direct supervision of the Assistant Financial Controller.
  
• Witness General Cashier's counting monetary receipts remitted by Cashiers.
  
• Assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
  
• Carry out any other reasonable duties as assigned by the Credit Manager and Assistant Credit Manager.