Personal Assistant

General PurposeTo provide a full range of confidential P.A.
services to the Chairman, be responsible for the committee's administration and provide support to the Services Strategic Management Board.Main Job Tasks and ResponsibilitiesGENERAL:
• To liaise with a wide range of people, including the members of the Strategic Management Board, and colleagues at all levels, sometimes on matters of a confidential nature.• To ensure that filing and associated records systems are maintained, raising new files as directed or as necessary, insert appropriately and accurately new information following given procedures.• To produce documents in the 'house style' such as minutes, reports and action points and ensure the tracking and completion of follow up action as appropriate.• Maintenance of accurate records of payments to assist with processing, reconciliation and monitoring.• To plan, organize and adapt own workload on a day to day basis and set short and medium term plans accordingly.• To engage in/be subject to annual appraisal and periodical reviews of performance by the Executive Support Manager, identifying opportunities for self development in line with the Service's Personnel Development program• To assist on specific projects as required and to ensure that the time and resources allocated to any project is monitored and core activities identified.PA DUTIES:
• To provide a full range of confidential P.A.
and secretarial services and high level• Support to the Chairman and provide support to Strategic Management Board.• Making appointments and arranging meetings, answering the telephone, planning daily programmes, receiving visitors (including VIPs), and to deal with conference/seminar and hotel bookings and travel arrangements.• Responsible for diary management, ensuring that all appointments are planned scheduled and reviewed in a highly efficient manner.
This will inclu

Education and Experience• Bachelor's degree• PC and Systems proficiency with satisfactory level in typing skills• A minimum of 10 years experience in senior administrative role• Proficient in spoken and written EnglishLanguageKey Competencies1.
Engagement:
People, Organizations, PartnersEngage people, organizations, and partners in developing goals, executing plans, and delivering results.
Mobilize teams, building momentum to get things done by communicating clearly and consistently, investing time and energy to engage the whole organization.
Use negotiation skills and adaptability to encourage recognition of joint concerns, collaboration, and to influence the success of outcomes.
Follow and lead across boundaries to engage broad-based stakeholders, partners, and customers in a shared agenda and strategy.Produces an appropriate quantity of work; does not get bogged down in unnecessary detail; able to manage multiple projects; able to determine project urgency in a meaningful and practical way; organizes and schedules people and tasks.2.
Support of DiversityTreats all people with respect; values diverse perspectives; participates in diversity trainingopportunities; provides a supportive work environment for the multicultural workforce; applies the Lab's philosophy of equal employment opportunity; shows sensitivity to individual differences; treats others fairly without regard to race, sex, color, religion, or sexual orientation; recognizes differences as opportunities to learn and gain by working together; values and encourages unique skills and talents; seeks and considers diverse perspectives and ideas.3.
JudgmentMakes sound decisions; bases decisions on fact rather than emotion; analyzes problems skillfully; uses logic to reach solutions.4.
Trustworthy with Impeccable Moral StandardsDiscrete, reserved and able to handle business, personal, and family i

About The Company Offshore Recruitment Services specialise in the recruitment of in all aspects of offshore vacancies for all levels of permanent, temporary and contract positions.Whether a client is searching for a highly skilled candidate, looking to head hunt a specific individual, a team of contractors for a project or management of gifted personnel, we are ready and have a proven track record of meeting such requirements.Offshore Recruitment Services was formed with the specific aim of providing a quality service to link key candidates to our clients.
We find the right people for your business.
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