Office Manager

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Sheffield Haworth is a global consultancy founded in 1993. We have a history of placing executives in high impact roles year after year, giving clients a competitive advantage in a fast-changing world.
Our vision is to be the leading global consultancy in people and transformational change. We specialise in executive search and interim placements, leadership advisory, change management, and information and data services. Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. We work with private and public companies across financial services, professional and business services, high-growth technologies, and multinational corporates.
Sheffield Haworth has undergone significant growth and expansion since inception, now employing over 180 professionals in 12 global offices throughout the Americas, Europe, Middle East and Asia Pacific regions. We are proud to be an equal opportunities and disability confident committed employer.
Overview of the role
The Office Manager/Executive Assistant supports the MD and the team and manages the day-to-day office operations. Interacting with Sheffield Haworth global offices and working as part of an EA/OM team. The role is to assist the team with all their administrative needs in addition to working with the wider operations team to assist in supporting the smooth running of the Dubai office.
Key Responsibilities:

MD's Diary management and organising travel arrangements and itineraries
Managing clients and vendor documentation
Maintaining the Company Databases as required
Demonstrates compliance with GDPR regulations
Manages the financial aspects of the billing process, including expense processing
Support the integration of new hires by coordinating induction itineraries, with input from team
Managing healthcare and Visa renewals for the team
Meet and greet clients and candidates and prepare refreshments
Manage the office diary and all meeting room bookings
Set up meeting rooms for internal meetings including AV equipment
Ensuring stocks for sundries and stationery are regularly replenished and stored
Booking of couriers and making sure all post is franked
Responsible for security control/access passes for all employees/ visitors
Answering and directing all queries received via email or telephone as needed
General administration support according to the needs of the team including facility management

Key Attributes:

Bright, articulate (both oral and written) and well presented
Well organised with a calm, unflappable temperament
Excellent attention to detail
Proactive, willing and adaptable
A good team player

Skills & Experience

Proven track record in a team assistant, office manager, executive assistant or coordination role
Excellent IT skills are essential, including advanced knowledge of Word, Excel, Outlook and Power Point.
The successful applicant will be able to demonstrate effective prioritisation and time management skills

Salary & Benefits

Competitive Salary offered dependent on skill/ experience
Good career progression & international secondments
Continuous training and development
Discretionary Bonus Award
Leave allowance
Health Insurance

Diversity, Equity, and Inclusion at Sheffield Haworth
Diversity, equity and inclusion are central to our ethos at Sheffield Haworth. We embrace varied perspectives and are committed to creating an environment where everyone feels valued and included. Our values of Trust, Humanity, Inclusion, and Excellence guide us in all that we do.

Equal Opportunity: We are an equal opportunity and disability-confident employer, adhering to the Equality Act 2010. We welcome applicants of all backgrounds and characteristics.
Inclusive Culture: Our culture values altruism and encourages professional growth within a supportive community.
Support and Accommodations: We ensure reasonable accommodations for all individuals throughout the application process and employment.

For more on our commitment to diversity, equity, and inclusion, visit our DEI page.
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