Manager, IT Procurement & Vendor Management

Company Description

Who are we?

In the fast-growing economies of the world, there's a new generation of ambitious younger people eager to gain financial independence.
And they're turning to the world's financial markets to achieve it.
Exinity's mission is to empower them to succeed.
We design, engineer and market a growing range of innovative trading and investing products that meet their expectations for choice, creativity and control, and which are backed by risk management tools, education - and a great customer experience.

For over 20 years, Exinity has provided leveraged trading to some two million customers through our global brands Alpari and FXTM.
Now, we are adding further brands to our portfolio - with a further three planned for rollout by the end of 2022.

Exinity is an energetic and diverse company with offices across Europe, Asia and Africa, and we're always looking for talented individuals to join us.
'Freedom to Succeed' is not just a promise we make to our clients and partners, but to our people too.
We'll help you develop a range of skills, take on early responsibility, and enjoy a rewarding and fulfilling career with a fast-growing, dynamic company.

We are looking for a highly motivated and hands-on IT Procurement and Budget Specialist to oversee procurement and financial control functions within our IT department.
This is a multi-faceted role where the ideal candidate will not only manage vendor relationships and optimize purchasing processes but also own the responsibility of tracking and managing budgets versus actual run-rates.

In this one-person team, you will need to be strategic yet operationally involved-evaluating procurement opportunities, ensuring cost efficiency, negotiating better deals with vendors, and keeping the organization aligned with financial and operational objectives.
You will play a key role in managing the procurement lifecycle, budget control, and vendor consolidation to ensure seamless IT operations while driving savings.

This role will require someone who can challenge the status quo, identify inefficiencies, and improve procurement processes to bring in financial discipline and streamline operations.

Key Responsibilities:

• Manage the end-to-end procurement process for IT infrastructure, including hardware, software, Software licenses, cloud licenses, and IT services.
  
• Identify, evaluate, and onboard vendors based on technical capability, cost, and service level performance.
  
• Develop a vendor consolidation strategy to minimize the number of suppliers, maximizing value by building strategic partnerships with fewer but reliable vendors.
  
• Negotiate contracts, renewals, and payment terms to secure favorable pricing and discounts without compromising on quality.
  
• Ensure Annual Maintenance Contracts (AMCs), licensing agreements, and subscriptions are renewed timely and cost-effectively.
  
• Create and maintain a vendor performance matrix to assess and track supplier performance against SLAs and expectations.
  

Budget Management & Run-Rate Control:

• Monitor and control IT budget run-rates, ensuring expenses align with forecasts and stay within the approved budget.
  
• Analyze budget versus actual expenses and identify variances to recommend corrective measures to stakeholders.
  
• Provide detailed budget forecasts for quarterly and annual planning cycles, highlighting key areas of focus for cost optimization.
  
• Collaborate with the Finance team to ensure accurate budget reporting, proper allocation of funds, and timely payment of invoices.
  
• Challenge purchase requests by asking relevant questions to avoid redundant or unnecessary procurement and ensure a clear business need.
  
• Provide detailed reports on cost-benefit analysis, justifying any deviations from budget plans.
  

Process Optimization & Efficiency Improvements:

• Identify bottlenecks and inefficiencies in the procurement process and design new workflows or SOPs to enhance operational performance.
  
• Implement automated tools or dashboards to monitor procurement activities, vendor performance, and budget status in real time.
  
• Introduce procurement best practices to ensure transparency, efficiency, and compliance with internal policies.
  
• Continuously review and streamline processes, recommending policy adjustments to bring in agility and responsiveness to market changes.
  
• Ensure the team follows internal controls and governance policies in line with the company's financial strategy.
  

Stakeholder Management & Collaboration:

• Collaborate closely with IT, Finance, Legal, and Operations teams to ensure alignment between procurement activities and business needs.
  
• Work with IT teams to understand current and future infrastructure requirements and plan procurements accordingly.
  
• Coordinate with Finance to reconcile invoices, ensure timely payments, and update budget forecasts.
  
• Act as the primary point of contact for all procurement inquiries, resolving vendor disputes and coordinating with suppliers to meet delivery timelines.
  

Asset & Inventory Management:

• Maintain a comprehensive IT asset inventory, ensuring accurate tracking and usage reporting.
  
• Monitor license utilization and ensure optimal allocation of software and cloud licenses to avoid overspending.
  
• Identify opportunities for retiring or repurposing obsolete assets, driving down total cost of ownership.
  

• Bachelor's degree in business, Finance, Information Technology, or a related field.
  
• 5+ years of experience in IT procurement, vendor management, vendor negotiations and budget tracking (preferably in financial services or Forex broking).
  
• Strong experience in negotiating contracts and driving vendor consolidation initiatives and license optimizations.
  
• Proficiency in budgeting tools, Microsoft Excel (advanced), and financial reporting software.
  
• Hands-on experience in IT asset management and understanding of licensing models for cloud platforms like Microsoft, AWS, and Google Cloud.
  
• Knowledge of Annual Maintenance Contracts (AMCs), Service Level Agreements (SLAs), and subscription renewals.
  
• Analytical mindset with the ability to translate procurement data into actionable insights.
  
• Strong negotiation skills, with a focus on securing value and building long-term vendor relationships.
  
• Ability to work independently, balancing strategic thinking with hands-on execution.
  
• Excellent communication skills to engage with internal and external stakeholders effectively.
  

• Discretionary performance related bonus
• Paid sick leave days for self and for taking care of your dependents
• Interest free loans
• A focus on your wellbeing, including talks and access to self-development tools