Executive Assistant

At Horizontal Digital, we hold ourselves to one key belief:
You're only as good as your worst customer experience.
This mantra drives our digital consultancy to think beyond easy answers and create websites, apps, portals, and other experiences that solve customer needs for Fortune 500 companies in intuitive and empathetic ways.
We fuse strategy, data, design, and technology together to arrive at solutions that set the bar higher for everyone.We use these values to fuel superior results:
Lock arms:
We forge relationships that make our impact 1,000x stronger, working across departments and engaging both our clients and communities to deliver the greatest good.Show hustle:
We anticipate opportunities, collectively roll up our sleeves, and find ways to execute the exceptional.Embrace change:
We welcome the unexpected and constantly anticipate what's next.Elevate empathy:
We listen before we take action, understanding a variety of perspectives and holding ourselves to a higher standard of accountability.Never settle:
We motivate each other to push past easy answers and arrive at bigger, more inspiring ideas.But enough about us.
Let's talk about you.As a strategic business partner to Horizontal Digital's leadership team, you bring passion to the support you provide.
Success requires broad experience, skill, and knowledge in a diverse range of support, including scheduling, meeting and event coordination, busy travel itineraries, and expense management.Excellent communication and collaboration skills, project management experience, effective problem-solving aptitude, and attention to detail are necessary to succeed.
You must be able to work independently in a fast-paced environment, maintain a high level of confidentiality, and demonstrate a positive, can-do attitude with an orientation toward great customer service.As a right hand, trusted advisor, your keen skills help the leadership team do their jobs more effectively.This is a regular, full-time role located in our St.
Louis Park, MN location - hybrid schedule.What you'll do:
Calendar management to coordinate a variety of complex meetings and events.Complete monthly expense reports.Arrange travel and coordinate meetings by developing itineraries and agendas, scheduling transportation, arranging lodging, and meeting accommodations.Assist with on-site office management tasks in collaboration with the facilities team, including ordering office supplies, local mail distribution, greeting guests, supporting local new hire activities, and office event coordination.Act as a culture ambassador within the office and actively participate in and support employee engagement activities.Prepare and edit correspondence, communications, presentations, and other documents as needed.Other duties as assigned.Who you are:
Great communicator - you have excellent oral and written communication skills and effectively coordinate at every level.Strong project manager - you are exceptionally skilled at juggling multiple tasks, allocating resources, and managing timelines.Problem solver - you enjoy solving a variety of problems and think ahead to anticipate challenges.Takes initiative - you thrive in an environment where you can drive change and anticipate the needs of the organization.Detail oriented - you are meticulous and keep track of all the moving parts.Autonomous - you work independently while knowing when to seek guidance from senior staff.Service-driven - you are approachable, responsive, and understand the mission and needs of the organization.Organizational agility - you have a collaborative work style and can work across departments to achieve results.What you bring:
5+ years of experience providing direct administrative support to senior level (C-Suite) executives.Excellent organizational skills and the ability to handle multiple tasks based on guidance.Experience in a fast-paced environment with the ability to multitask and shift priorities quickly.Highly proficient in the use of office automation tools and administrative software.Ability to handle multiple calendars.Highly proficient with Microsoft tools including Outlook, PowerPoint, Excel, and other commonly used tools.Ability to work cross-functionally with other departments to accomplish objectives.Proficient in written and spoken business communication.Knowledge of international travel requirements and scheduling.Experience working with travel agents and/or travel booking software.Familiarity with the Concur Expense system is preferred.The above description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.
Duties, responsibilities, and activities may change at any time with or without notice.Horizontal is proud to be an Equal Opportunity and Affirmative Action Employer.
We seek to provide employment opportunities to talented, qualified candidates regardless of race, color, sex/gender including gender identity and/or expression, national origin, religion, sexual orientation, disability, marital status, citizen status, veteran status, or any other protected classification under federal, state or local law.
In addition, Horizontal will provide reasonable accommodations for qualified individuals with disabilities.
If you need to request a reasonable accommodation in order to complete the application or interview process, please contact ***.
All applicants applying must be legally authorized to work in the country of employment.
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