Drydocks World Planner

Roles and Responsibilities

Project Planning and Scheduling :
Develop detailed project plans that outline tasks, timelines, resources, and milestones.
Create and maintain schedules for projects, ensuring that all activities are completed on time.
Coordinate with project managers, teams, and stakeholders to establish realistic timelines and deadlines.
Use project management tools (e.g., Microsoft Project, Primavera, or other scheduling software) to create Gantt charts, timelines, and progress reports.

Resource Allocation :
Allocate resources, including personnel, equipment, and materials, based on project requirements.
Monitor the availability and use of resources, ensuring efficient utilization.
Identify resource constraints or shortages and make recommendations to address them.

Budget Management :
Monitor project budgets and ensure that planning aligns with financial constraints.
Track project costs, including labor, materials, and equipment, and ensure that they remain within the approved budget.
Assist project managers in forecasting costs and budgeting for future activities.

Risk Management :
Identify potential risks that could affect the timeline, budget, or quality of the project.
Develop contingency plans to mitigate risks and prepare for unforeseen challenges.
Track risks throughout the project lifecycle and adjust plans as needed.

Collaboration and Coordination :
Work closely with project managers, engineers, architects, and other stakeholders to ensure that the planning process aligns with project goals.
Coordinate between different departments or teams to ensure the timely availability of materials, resources, and personnel.
Communicate effectively with teams to resolve issues, clarify expectations, and update stakeholders on project progress.

Progress Monitoring and Reporting :
Track the progress of the project and ensure tasks are being completed as scheduled.
Regularly update schedules and reports to reflect actual progress and any changes or delays.
Provide status reports to project managers and stakeholders, highlighting completed tasks, ongoing activities, and potential delays.

Quality Control and Compliance :
Ensure that all planning activities comply with industry standards, regulations, and client specifications.
Monitor the quality of work and ensure that project goals are met without compromising quality.
Identify areas for improvement in processes or workflows and suggest changes to enhance efficiency.

Document Control and Record Keeping :
Maintain records of all project planning documents, including schedules, budgets, and contracts.
Ensure that planning documentation is up-to-date and easily accessible for project teams and stakeholders.
Prepare and organize reports for internal or external audits, if necessary.

Change Management :
Handle any changes to the original project plan, such as scope alterations, resource changes, or unexpected delays.
Assess the impact of changes on timelines, resources, and costs and adjust the plan accordingly.
Ensure that changes are communicated to all relevant stakeholders and that any necessary approvals are obtained.

Desired Candidate Profile

To create Work Breakdown Structures suitable to the program of the Project.
Analyse planning data as required to achieve time-based and resource-based schedules.
Maintain progress data on assigned projects and prepare progress reports and forecasting systems.
Produce the project resource plan as required.
Monitor and update engineering deliverables and trackers.
Monitor and update procurement deliverables and trackers.
Monitor and update construction schedules and trackers.
Create micro-plans and work schedules for key major activities.
Review subcontractors' planning and actual work progress.
Preferred Competencies:
Engineering or marine background.
Computer proficient.
Good working knowledge of Primavera (P6) and Microsoft Project planning software.
Good working experience as a planner in major shipyard or oil and gas organizations.
Good working knowledge of overall yard functioning and resource allocations.
Graduate or diploma in an engineering discipline.
Experience as a planner in major shipyard or oil and gas organizations with 3 to 8 years of experience.
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