Assistant Accountant AP - Finance - Community Management

About Dubai Holding Community Management:

Dubai Holding Community Management (DHCM) is a premium community management services provider under the umbrella of Dubai Holding. Established in 2021, DHCM has quickly become a leader in the industry, offering exceptional services to maintain and enhance residential communities and districts across Dubai.

At DHCM, we believe in creating sustainable and vibrant communities that offer a sense of belonging to residents. Our team of experts provides various services, including community and district management, technical management, and financial management.

Our community and district management services ensure that each community is well-maintained, secure, and operates efficiently. We manage common areas, enforce community rules and regulations, coordinate with local authorities, and respond to residents' concerns promptly and effectively

We proudly manage a portfolio of prestigious communities, including Bluewaters, City Walk, Port de La Mer, Bvlgari Residences, Jumeirah Beach Residence (JBR), and Business Bay Executive Towers, among others. Additionally, we manage iconic districts, including Business Bay, Dubai Land Residences, Jaddaf Waterfront, Dubai Media City, Dubai Internet City, Dubai Studio City, Dubai Harbour, and more.

About the Role:

The role holder is responsible for accurate and timely processing of accounts payable for DCM in line with the IFRS guidelines and internal policies & procedures by providing comprehensive, accurate and timely services through efficiently recording, monitoring and reconciling supplier transactions. This includes verifying and recording payments, receiving supplier invoices, performing reconciliations, and employee reimbursements and updating the financial system in accurate and timely manner

The main duties and responsibilities of this role:

Accounts Payable Processing

• Process payments related to all suppliers, vendors, contractors, employees, and Govt. authority ensuring payments are processed on schedule dates as per the payment cycles.
• Process invoice payments after performing a 3-way match and completeness of documentation, VAT compliance and make accounting entries.
• Process utilities vendors payments in coordination with FM managers with all supporting documents / justifications for increase or decrease in expenses.
• Review the prepayment report on monthly basis and focus to close the advances based on Procurement confirmation and reconcile it with GL balance.
• Analyze supplier ageing and take remedial action for reconciliation.
• Review and approve cash invoices, cash refunds and Government Service Payments (GOS Entries).
• Ensure all invoices are recorded and all month end activities are performed as per the defined policies and procedures.
• Review and approve project payment certificates received from the Engineering department. Ensure accuracy of POET details and the Project budget & MEP. Review the retention & contractor advances and approve it for payment.
• Ensure accounts payable operations comply with statutory requirements, IFRS guidelines, company policies, processes, procedures, and internal controls.

Audit Support

• Liaise with Internal Audit and assist the auditors in completing audits as per the schedule.
• Implement action plans along with Line Manager for audit findings and interact internally and externally to ensure all the audit findings are worked on and successfully dealt with.

Reporting

• Prepare / review monthly MIS reports on key performance indicators for the Senior Management.

Relationship Management

• Maintain business relations with suppliers and meet them to resolve discrepancies and issues, if any, related to the invoices and payments.

Continual Improvement

• Keep abreast of professional developments, new techniques, and current issues through continued education and professional growth.
• Develop, implement and enhance systems, procedures and policies in order to ensure continuous development of processes, data accuracy, internal controls and protection of organization's interest.

About you:

The ideal candidate will have the below qualifications and experience:

• Bachelors' in in accounting / finance / business administration. CA / CPA / CMA / ACCA or equivalent professional qualification in accounting.
• Minimum 2 years of demonstrated A/P experience in the Middle East
• Sound knowledge of accounting principles such as financial statements / consolidation (IFRS), GAAP and company laws.
• Systems knowledge such as Oracle Financials (R12 / Cloud) / Hyperion experience.
• Attention to detail with a high degree of accuracy.
• Excellent analytical and numerical skills.
• Ability to work a flexible schedule during key business deadlines.

About Benefits:

At Dubai Holding, we're committed to nurturing the success and well-being of our colleagues. Join our dynamic and diverse team, and enjoy a comprehensive benefits package that includes competitive compensation, career development opportunities, and a collaborative work environment. We strongly believe in creating an empowered Internal workforce that will help us build a connected city for tomorrow. We are committed to attracting the brightest minds and nurturing the most pioneering candidates who desire to make a great impact on the future of Dubai.