Talent Acquisition Specialist

Modon Abu Dhabi Emirate, United Arab Emirates

Support the recruitment, selection, and onboarding operations to ensure vacancies are filled as required within the stipulated timeframes.
This includes but is not limited to:

• Sourcing profiles from different portals.
• Advertising positions on internal and/or external portals, such as LinkedIn, Bayt, etc.
• Screening candidates, scheduling interviews, developing and administering aptitude & psychometric tests.
• Conducting reference checks.
• Developing technical assessments for each job role within the organization in partnership with hiring/line managers and HODs.
• Working with HR Head and Department Heads to develop an annual manpower plan as per the approved finance template.
• Updating manpower plan against the confirmed and recruited positions and ensuring the same is reflected in the org structure in coordination with the custodian of the org structure.
• Actively participating in the candidate's selection process through interviewing candidates and providing accurate & detailed assessments based on the job requirements.
• Complying with and meeting the Emiratization recruitment targets.
  Staying abreast and updated with changes to Emiratization Quotas from MOHRE and other official sources.
• Conducting reference checks by verifying the employment information and contacting the professional and personal contacts provided by the candidate.
• Ensuring salaries & CTC (Cost to Company) calculations are aligned with the approved Modon Job Grade & Salary Scale.
• Ensuring due diligence is conducted to cross-verify budgeted manpower roles, and that all required hiring documents (e.g., position request form, candidate assessment form, job description for the role, employment application form, Know Your Employee (KYE) requirements, etc.) are approved, collected, and archived in employee/candidate folder records before proceeding with the hiring process.
• Handling and managing all Modon Communities Outsource (third party) manpower agency and outsource staff management.
• Conducting regular weekly and monthly checks on the staffing list and associated rewards package payable for outsourced staff with contracted outsourced companies.
• Complying with the employee folder (file structure) and archival of the documents.
• Managing the internship program through identifying intern roles with HODs, approaching industry-relevant universities, hiring specific internship roles, and onboarding them within Modon.
  Evaluations to be conducted as per university guidelines.
  Also, certificates of experience/completion to be issued.
• Preparing and releasing Company Offer Letters and ensuring they are in line with the legal, regulatory standards and templates provided by the legal team.
• Preparing new-joiner checklist and communicating with respective departments (e.g., Admin, IT) to prepare laptop, stationery, and office desk prior to the candidate's joining.
• Preparing all new joiner docs and coordinating and liaising with the Visa & Gov relations team to apply for MOHRE Contract and subsequently residence visa via Immigration.
  Foreseeing the onboarding until completion, where the candidate has received work permit, medical insurance, and valid residence visa.
• Conducting compliance checks for all staff as per compliance department requirements.
• Ensuring all employee documentation (pre and post joining docs) is updated and available in file for the comp & ben team to engage the staff on HRIS system (SAP HCM / SAP SF).
• Conducting orientation/induction for all new joiners.
  Ensuring to coordinate the attendance of the IT & Compliance orientation as well.
• For positions advertised internally, coordinating with the comp & ben team to provide information and confirmation on the approved internal transfers, and/or salary/designation changes.
• Ensuring that Modon's recruitment & selection policies and procedures are adhered to and that the company conforms to the UAE labor law & guidelines in its hiring process.
• Developing and effectively maintaining a Talent Acquisition Tracker to provide weekly recruitment reports and updates on the status and progress.
• Proposing enhancements to Talent Acquisition, onboarding, and orientation processes and practices.
• Participating in the weekly meetings and providing recruitment and other activities updates through the set reporting mechanisms.
• Participating in the Career Fairs conducted through various educational entities as required.
• Ensuring that s are updated in full for all positions, and on an annual basis, and when a new hiring or a replacement requirement arises.
• Ensuring that a bi-annual exercise for updates is conducted every half of the year to update and reflect changing tasks and responsibilities.
• Responsible for closure of the HR Audit and HSQE gaps (where applicable).
• Additional tasks/responsibilities may be delegated as per the requirement.

Occupational and Workplace Health and Safety Responsibilities:

All employees are required to adhere to all Modon health, safety, and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety, and environmental requirements and obligations.
All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc.
Modon HSE department regularly updates existing and introduces new policies, procedures, and practices, and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security Responsibilities:

• Comply with Modon Information Security Policies.
• Be aware of and fulfill their information security responsibilities.
• Ensure whoever handles sensitive company information has taken the Security Awareness Training.
• Know how to report a security incident (to IT ServiceDesk).
• Not to disable his/her OS firewall and/or Antivirus.
• Restrict use to authorized purposes, protect access accounts, privileges, and associated passwords.
• Accept accountability for his/her individual user accounts, and maintain confidentiality.

Mid-Senior level

Full-time

Administrative