Roles and Responsibilities
Maintain inventory with minimum and maximum stock level.
Maintain all relevant records such as holding stock, daily requisition, and issue vouchers.
Conduct monthly random inventory verification and annual audits.
Submit reports of non-moving and fast-moving parts.
Order, receive, and store auto spare parts used in the repair and maintenance of the company fleet.
Maintain parts properly in storage, keeping the stock room clean and orderly.
Coordinate and report part requests and delivery dates with all concerned.
Ensure adequate record keeping and manage all documentation to confirm proper stock level and maintain inventory control.
Maintain job cards with mechanics for spare parts issuing and records.
Desired Candidate Profile
1. Inventory Management
Stock Control:
Ability to monitor and manage inventory levels, ensuring that stock is neither overstocked nor understocked.
Stock Replenishment:
Knowledge of inventory replenishment methods, including automated stock tracking and reorder point systems.
Inventory Systems:
Proficiency in inventory management software, such as SAP, Oracle, or other warehouse management systems (WMS).
2. Organizational Skills
Efficient Storage Practices:
Ability to organize goods in an efficient, safe, and easily accessible manner.
Space Management:
Ensuring that storage areas are optimized to maximize space while maintaining safe working conditions.
Order Fulfillment:
Organizing and fulfilling orders for internal departments or customers in a timely manner.
3. Attention to Detail
Record Keeping:
Accurate logging of goods received, stored, and dispatched, as well as handling inventory discrepancies.
Product Inspection:
Checking products for quality and damage upon receipt and before shipping.
Stock Audits:
Conducting regular stock audits to verify physical inventory against recorded stock levels.
4. Communication and Collaboration
Interdepartmental Coordination:
Collaborating with other departments, such as procurement, maintenance, and production, to ensure adequate stock is available.
Vendor Relations:
Coordinating with suppliers for deliveries, returns, and resolving discrepancies.
Customer Service:
Providing excellent customer service when internal teams request goods or have questions about stock.
5. Safety and Compliance
Health and Safety Standards:
Ensuring that the warehouse or storage area meets safety regulations, including proper storage, handling, and disposal of hazardous materials if applicable.
Regulatory Compliance:
Familiarity with industry regulations regarding inventory control, product storage, and shipping, such as FIFO (First In, First Out) or FEFO (First Expired, First Out) methods.
Security Measures:
Implementing security protocols to prevent theft or loss of goods.
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