Procurement Officer

Roles and Responsibilities

• Coordinate effectively with all stakeholders on the regular requirements of goods and services - Experience in managing the procurement for MEP and Civil Projects is preferred.
• Support the team in implementing the purchasing strategies and performance management of all Purchasing process-related activities including and not limited to reviewing evaluation reports and requisition orders in order to verify accuracy and specifications, reviewing purchase orders and ensuring adherence to overall guidelines.
• Manage the preparation, renewal and revision of service contracts mainly that includes purchasing goods related AMC's, rehabilitation works, and services required.
• Coordinate with finance, legal and the vendor/Contractor to ensure all necessary and accurate documents are available and attached.
• Negotiate agreements and contracts to realize savings.
• Responsible for the end-to-end procurement processes of all the requests received from different internal stakeholders such as PM, Finance, Human Capital, Logistics, Marketing, IT, ERP, HSQE, Health Club & Business Development.
• Crosscheck paperwork for PR/PO in relation to establishment of agreements/contracts.
• Provide periodic contract summaries and ensure contract execution in accordance with company policies. Intimate concerned departments 60 days prior to expiry of the contract.

Occupational and Workplace Health and Safety Responsibilities:

In addition to all job-specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduces new policies, procedures, and practices, and each employee is personally responsible for ensuring they stay updated and compliant with all such updates and new additions.

Information Security Responsibilities:

• Comply with Khidmah Information Security Policies.
• Be aware of and fulfil their information security responsibilities.
• Ensure whoever handles sensitive company information has taken the Security Awareness Training.
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not disable his/her OS firewall and/or Antivirus.
• Restrict use to authorized purposes, protect access accounts, privileges, and associated passwords.
• Accept accountability of his/her individual user accounts and maintain confidentiality.

• Comply with Khidmah Information Security Policies.
• Be aware of and fulfil their information security responsibilities.
• Ensure whoever handles sensitive company information has taken the Security Awareness Training.
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not disable his/her OS firewall and/or Antivirus.
• Restrict use to authorized purposes, protect access accounts, privileges, and associated passwords.
• Accept accountability of his/her individual user accounts and maintain confidentiality.

Qualifications:

• Diploma or BSc degree in supply chain management, logistics, or business administration.
• Professional certifications in CPSM, CPIM, or relevant are a plus.
• A minimum of 3-6 years of experience working in procurement or supply chain or related field.
• 1-3 years of experience with FM and/or construction industry is preferred.

Skills:

• Experience in using SAP.
• Intermediate/Advanced Excel.
• Able to produce concise and succinct reports.
• Service-Level Agreements (SLA).
• Supply Chain Management.
• Negotiation.